How to Create and Manage Contacts in Outlook 2013?

Outlook 2013 is one of the most email application which is designed for managing emails, calendar elements, contacts details, task, appointments, etc. Outlook 2013 is the latest version of Outlook designed and manufactured by Microsoft Corporation. This Outlook version designed with advanced features as compare with previous version such as searching and managing emails in an effective manner, scheduling meeting and appointments, and many more.

Outlook isn’t much use if you don’t have contacts. Sure, you can enter email addresses as you go, but that’s time-consuming and error-prone. It’s better to have your contacts already in Outlook, so you can dash off a quick message in just a few clicks. As you might expect, you can do a lot of contact management with Outlook, and having an address book set up before you start using it makes a lot of sense.

Creating an Address Book

To begin managing your contacts, the first thing you want to do is open the People mode so you can get down to work. There’s quite a few ways to add contacts to your address book. In the beginning, you’re likely to import your address book from another source like your webmail or other e-mail program. Note, for each email account you have, you’re going to have an address book. In this particular situation, we have a local address book for our local Outlook data file, and we have another one associated with our email account. In any event, let’s cover the basics so that if you don’t have an address book to import, you can start adding contacts manually. In the following screenshot we see a portion of our new address book, which is completely empty, for now.

Create and Manage Contact Group

To start, just click the “New Contact” button and it will open a new contact window. The first thing that may jump out at you is just how busy it appears but fear not, if you look past the many features on the Ribbon, you’ll see that it’s a pretty standard, run-of-the-mill contacts form. After you’re done entering your contact or contacts, you will want to either click “Save & Close” or you can click “Save & New” to generate another contact. In this case, we’ll choose the latter to save time on typing, after which we’ll click “Save & Close” to reveal our new address book entries. If you use a webmail service or another, your contacts are most likely there and will need to be imported into Outlook. If you want to enter each contact one by one, then you’re most certainly welcome to do so, but we recommend importing your main contacts list, whether that is from Thunderbird, or Gmail, or another email service.

Managing Outlook contacts is fairly simple, but as you’ve seen, you can do a great deal more to them to keep them properly maintained. It does lend a lot more to round out your Outlook experience if you’ve got more information in your contacts than just a name and email address.